Non Erasmus programmes

Regulations on international agreements and conventions of the Universidad Autónoma de Madrid with foreign universities or institutions

(Approved by the Governing Board on 25 June 2004)

Preamble

The Universidad Autónoma de Madrid seeks to establish and maintain relations with foreign universities and academic, research and cultural centres. The main purpose of entering into international agreements is to carry out the following activities:

  • Exchanges of students, teaching and research staff and administrative and service staff of the UAM.
  • Joint teaching or training projects.
  • Joint research projects.
  • Joint projects of a cultural nature.
I.- General
Article 1.These regulations shall apply to international agreements of the Universidad Autónoma de Madrid with foreign universities, centres of higher education or scientific institutions.
Article 2. Framework agreements are those that establish general lines of co-operation and exchange and cover the whole university.
Article 3. Specific agreements are those that are entered into for a specific purpose, whether involving the university community as a whole or only particular departments or centres.
Article 4. For the recognition or equivalence of qualifications, a specific agreement must be established, and this must comply with the provisions of the applicable legislation.
Article 5. In deciding whether to approve new agreements, the following criteria, inter alia, will be taken into account:
  • The academic or research excellence of the foreign centre.
  • Co-operation priorities.
  • The diversity and attractiveness of the activities proposed in the agreement framework.
  • The existence of any previous relations and joint activities of substance.
  • The desirability of intensifying previous relations in a given geographical area.
II.- Processing of agreements
Article 6.1. Any member of the UAM University community, or of foreign universities or centres, may propose the establishment of an agreement.
2. The agreement must be processed by a member of the staff of UAM, who will be responsible for it throughout the process.
3. For an agreement to be approved, the processing form must be completed and all requirements established by the international relations committee must be met.
Article 7.1. Proposals for agreements are subject to a favourable report from the International Relations Committee.
2. In the case of a specific agreement, there must also be a favourable report from the governing bodies of the centres involved in the activities envisaged, including an estimate of the resources needed to implement the agreement.
Article 8. The Deputy Vice-chancellor for International Relations shall submit agreements to the Board of Governors of the UAM for approval, subject to a prior favourable report of the International Relations Committee.
Article 9.1. Following approval by the Board of Governors, the Vice-chancellor of the UAM shall sign the agreement, the original or originals of which shall be filed in the General Secretariat of the UAM, a copy being kept in the Deputy Vice-chancellor's Office for International Relations.
2. The agreement shall not come into force until both parties have signed it.
III.- Termination of agreements
Article 10.1. Agreements shall be extinguished upon the expiry of the terms established therein for their duration.
2. Notwithstanding the provisions of the foregoing paragraph, an agreement shall be considered extended by tacit accord if a formal renewal process has been initiated prior to its expiry.
3. Agreements may be terminated in accordance with the provisions of their terms and conditions by a decision of the Board of Governors.
4. The termination of an agreement by the foreign university or centre must be communicated to the International Relations Committee and to the Board of Governors.
IV.- Guardians and programme co-ordinators
Article 11. In order to promote activities associated with the agreement, the person responsible for processing it may be designated as its guardian.
Article 12.1. For each specific agreement, one UAM guardian and one guardian from the partner university or centre shall be designated
2. The guardian shall be nominated by the Vice-chancellor, at the proposal of the International Relations Committee, for the duration of the agreement, but may be dismissed by the Vice-chancellor before its expiry.
3. No one person may be a guardian of more than two agreements, except for good reason.
4. Agreements having the same activity as their purpose and forming a specific programme approved by the International Relations Committee, will have a programme co-ordinator, whose appointment will follow the same procedures as that of the guardians.
Article 13. The functions of the guardian of the agreement or the programme co-ordinator in the UAM are:
1. to keep activity within the framework of the agreement and ensure fulfilment of the commitments undertaken in it by both parties, with the corresponding monitoring and co-ordination of their activities.
2. To manage the resources allocated to the agreement, if applicable.
3. To present an annual report on the activities carried out and the resources employed.
b  to work in co-ordination with the Office of International Relations and the Deputy Vice-chancellor's Office for International Relations on all matters affecting the agreement.
5. To provide updated information on all aspects of the agreement to all such persons in the university community as request it, and particularly on the study programmes in agreements covering mobility of students and academic recognition.
6. To propose the cancellation or amendment of the agreement and carry out the relevant procedures for its renewal.
b To approve applications for activities envisaged within the scope of the agreement. Any conflicts that may arise shall be resolved by the International Relations Committee.
V.- Mobility of persons by virtue of agreements
  • V.1- Mobility of persons in general
Article 14. The mobility of persons by virtue of agreements, other than that explicitly associated with specific agreements with guaranteed finance, will be implemented by means of public calls promoted by the International Relations Committee, following a resolution of the Deputy Vice-chancellor for International Relations.
Article 15. Persons dispatched or received in the framework of the agreements must be officially associated with the UAM or the university or centre with which the agreement has been established. The duration of their association must cover the whole period of their stay.
Article 16. The mobility of persons must be approved by the UAM before the start of such mobility.
Article 17. Obtaining the necessary documentation for the stay (visa, residence permit, etc.) shall be the responsibility of the persons dispatched or received.
Article 18. For mobility of UAM persons it shall be obligatory to take out a suitable medical insurance, if the cover held in each case is not applicable. Persons received must also obtain cover of the corresponding medical insurance. The UAM may require personnel received, particularly if they are going to be working in laboratories or to be doing work that involves risk, to take out civil liability insurance covering the risks involved in their activity on the campus.
Article 19. The universities participating in the agreement shall deliver to the persons received certification of their activities and period of stay in the framework of the agreement.
  • V.2.- Calls for UAM applicants for mobility
Article 20.1. The Deputy Vice-chancellor's Office for International Relations, subject to a report from the International Relations Committee, shall make public calls to promote the mobility of UAM persons to foreign universities.
2. The calls, which shall comply with the constitutional principles of merit and capability, shall establish the number of places and substitutions, the general and specific conditions for them (accommodation, knowledge of languages, etc.), the requirements for applicants, the selection criteria and the adjudication procedure.
3. The International Relations Committee will make the selection of applicants at each call, with the collaboration of the guardians of the agreements. It will also invite the representatives of the foreign universities to take part in the deliberations if it sees fit, or if the specific terms of the grant established in the corresponding agreement so require.
  • V.3.- Mobility of students
Article 21. The specific regulations in force regarding mobility of UAM students shall apply to all students making study stays in foreign universities or centres under the UAM's agreements.
Article 22. The specific regulations in force regarding mobility of students from foreign centres in the UAM shall apply to all students making study stays at the UAM under agreements between their institutions and the UAM.
  • V.4.- Mobility of teaching, research, administrative and service staff
Article 23. All proposals for mobility of UAM personnel to foreign centres, except for those associated with the activities referred to in sections VI, VII and VIII of these regulations, shall be resolved by means of public call.
Article 24.The adjudication of financial support for mobility to UAM teaching, research, administrative and service staff shall not of itself imply the granting of the necessary permission for transfer, which must be applied for by the persons concerned, in accordance with established procedures.
Article 25.1. Stays provided for in specific agreements for which there is finance will be governed by the provisions of the agreement and will be offered on an annual basis by means of public call.
2. Proposals for mobility of UAM personnel to foreign centres provided for in agreements that do not have specific financing will be resolved by means of public calls, to which an annual budgetary allocation shall be made.
Article 26. 1. The specific regulations in force shall apply to UAM teaching, research, administrative and service staff making study stays in foreign centres under the UAM's agreements with these institutions.
Article 27. The specific regulations in force shall apply to all visiting teachers and researchers or administrative and service staff staying with the UAM coming from foreign centres under agreements between their institutions and the UAM.
VI.- Joint teaching and training projects
Article 28.1. Specific agreements may be established with foreign universities for the organisation of regulated training activities leading to an official degree from one of the institutions involved (doctorate programmes, UAM qualifications, master degrees, official postgraduate qualifications, etc.).
2. Ad hoc or occasional teaching activities such as seminars, lectures, etc. shall not be included in this section.
3. Where the agreement requires financing by the UAM, it will be necessary for this to be expressly included, the budget for it to have been approved and appropriate and sufficient credit to be on hand to finance the project.
Article 29. The agreement will establish the academic structure of the courses, their teaching responsibilities and duration, taking into account the relevant qualification regulations.
Article 30. The processing of this agreement shall not affect the obligation to perform the relevant academic and administrative procedures involved in the specific type of degree at each university.
b  For each project one or more persons shall be designated to be responsible for academic co-ordination by each university forming part of the agreement, and these must be full-time teachers.
Article 32. Similarly each agreement shall set out the administrative procedures associated with the project, as well as the responsibility assumed by each institution in each phase of execution.
VII.- Joint research projects
Article 33. The purpose of the agreement may be to strengthen collaboration between teams of the UAM and other, foreign universities or research centres for the joint execution of research projects. For this it will be necessary for the agreement to expressly include this type of activity, for the budget for it to have been approved and appropriate and sufficient credit to be on hand to finance them.
Article 34. Proposals for research projects must be presented in accordance with the terms of the calls made for them by the UAM.
VIII.- Joint projects of a cultural nature
Article 35. The purpose of the agreement may be the execution of projects for the dissemination and promotion of culture and art among the UAM and other official institutions. For this it will be necessary for the agreement to expressly include this type of activity, for the budget for it to have been approved and appropriate and sufficient credit to be on hand to finance them.
Article 36. Proposals for joint projects of a cultural nature must be presented in accordance with the terms of the calls made for them by the UAM.
IX.- Financing of agreements
Article 37. Activities financed under agreements will be of two types:
1. Stable activities approved within specific agreements establishing a commitment to provide financing.
2. Other activities, for the development of which an annual allocation will be set aside from the International Relations budget, to be distributed by means of public calls among the applications presented under the various agreements.
Article 38.1. Stable activities approved under specific agreements that establish a financial commitment will be financed in accordance with the type of activity: mobility of persons or joint projects.
2. Financing of student mobility will be decided by annual public call by the International Relations Committee.
3. Financing of mobility of teaching and research staff and administrative and service staff will consist of:
3.1. Financial support for mobility provided for in the agreement, which will be offered through an annual public call by International Relations
3.2. Financial support for teaching activities for official qualifications, participation in joint research or cultural projects.
Article 39. Financing of for teaching activities for official qualifications, participation in joint research or cultural projects will be approved when the project is awarded, for the whole duration of the activity. In the case of projects stretching over a number of years, a renewal application must be submitted for approval each year to the International Relations Committee, which will request such documentation and reports as it sees fit.
Article 40.1. The UAM budget allocated to the financing of activities associated with international agreements may not be used for carrying on activities that can be financed under programmes and calls of the European Union or other Spanish or international official organisations, or for activities which, in view of their stable nature, have other kinds of specific financing available.
2. Notwithstanding the provisions of the foregoing section, joint financing may be applied for in cases in which the contribution of the corresponding programme or call is limited to a maximum percentage of the expense budget.
3. In any case, expenses relating to remuneration of UAM staff are excluded from any financing.
Article 41. The annual budgetary allocation will be made taking into account the individual and joint evaluation of the agreements, the report on activities and budgets applied for and the financing criteria laid down by the International Relations Committee, as well as other variables such as price trends and new international interests.
Article 42. Generally, the UAM will collaborate in financing the stay of persons whom it receives from foreign centres and the travelling expenses of UAM persons transferring to such foreign centres, applying a principle of balance between both parties. However, a specific agreement may establish other kinds of terms.
Article 43. (The funds allocated to an agreement will be availed of by the Office of International Relations following authorisation of the corresponding expenses by the Deputy Vice-chancellor for International Relations.
X.- Transitory provision
All agreements in force that do not conform to these regulations must initiate the corresponding process of adaptation by the end of 2004. With effect from June 2005 only activities complying with its provisions will be financed.
XI.- Additional provision
Any and all aspects not covered in these regulations shall be governed by the provisions of the Socrates-Erasmus programme or other similar programmes of the European Union.
XII.- Repealing provision
The “Regulations on International Agreements and Conventions of the Universidad Autónoma de Madrid with Foreign Universities or Centres”, approved by the governing board of the UAM on 22 January 1999 are hereby repealed. Similarly all precepts contained in any regulations approved by any collegial or individual governing body of the UAM insofar as they are in conflict with those contained in these regulations are also hereby repealed.
XIII.- Effective date
These regulations shall come into force on the day following their approval by the Board of Governors of the UAM.
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