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Annual Evaluation
FIRST YEAR
Evaluation deadlines for the 2024/2025 academic year:
Applicable to all PhD students (including those enrolled for the first time in February 2025)
1st call: Delivery of reports until June 24th, 2025. Evaluation by the Academic Commission of the Program, until 28th July 2025 (closing of records)
2nd call: Delivery of reports until 31st January, 2026.
CONTENT OF THE EVALUATION:
To carry out the individual evaluation of PhD candidates, the Academic Committee will study the following four documents: the Research Plan, the Activities Document, the doctoral student's report and the Director's report (Thesis Supervisor) ratified, where appropriate, by the Tutor (Personal Supervisor).
The Thesis Supervisor or Personal Supervisor must validate on Sigma the Activities and the Reports submitted by the PhD studient, including the Research Plan, within the given deadlines. Follow up and evaluation of the research activity of PhD students will be carried out by the Academic Comitee of each PhD Programme.
EVALUATION BY ACADEMIC COMITEE:
Taking into account the Reports, Research Plan and Activities Document, the Academic Comitee will evaluate each year, within the predicted deadlines, if the research activity of the PhD candidate is developing correctly, issuing a report about it.
If convenient, the Academic Comitee can request an interview with the candidate, their Thesis Supervisor (Director) or Personal Supervisor (Tutor) in order to clarify aspects about the research's development.
They will consider, among others, the following aspects:
a) Regarding the Research Plan
- If the proposal is innovative or relevant, specially if planning is affected by temporary leaves or changing dedication.
- If the proposal is clearly explained
- If the hipothesis are clear, provable and can be carried out
- If the goals are clare and reachable
- If the methodology is adequate
- If the proposal is enough to complete a PhD thesis or is too wide
b) Regarding the Activities
- Completing of the required mandatory activities of the PhD Programme (if any)
- Assistance to national or international conferences where they present their research
- Research stays in international or national research groups widely recognized
- Attending to courses to improve their knowledge
- Knowledge of foreign languages, specially English (or the one applying to their field)
- Presenting periodically their research to fellow member of their research group
- Research capacity and independence
- Active participation in papers about their reserarch or collective papers
- Participation in divulgative activities in their fiel of research (if contemplated)
- Other aspects that the Comitee considers relevant
The report of the Academic Comitee will establish if the evaluation is positive, negative or blank (not submitted). Negative or blank evaluations will be justified.
RESULT OF THE EVALUATION
The PhD Program Coordinator will send the results of the evaluations and, where appropriate, reports to the Administrative Unit of the Doctoral School within the established deadlines.
All students (positive evaluation, negative evaluation or blank evaluation) must enroll in the following year, at the begining of the academic year, within the given deadline. In the event of a negative or blank evaluation, the enrollment fee will not apply in this moment.
If the evaluation on the first call is negative or blank (not submitted), the PhD student will be evaluated again within the established deadlines for the second call or extraordinary evaluation. During this period, a new Research Plan must be prepared and uploaded in Sigma, and they must meet the requirements expressed by the Academic Committee in their report. If the second evaluation is passed, they will confirm the enrollment formerly done by paying the academic fees. If there is a second negative evaluation, the doctoral student will be permanently expelled from the Programme.
IMPORTANT:
Students must consult the results of their evaluation via Sigma>Mis aplicaciones>Expediente>Consulta de expediente, always after the date for closing the records.
IMPORTANT:
The positive evaluation of the third year entails the approval for iniciating the process of deposit of the thesis.